AI receptionist for clinics, doctors & wellness
More patients. More revenue. All automatic, around the clock.
Sara answers, books, collects the deposit and cuts no-shows, on WhatsApp, Instagram, SMS and the phone. Without changing your calendar or touching your medical records.
Businesses already working with Sara
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ViaLaser
Laser hair removal
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FaceUp
Facial aesthetics
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DrReyes
Rhinoplasty
-
Physiup
Physiotherapy
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Sorace & Mendoza
Plastic & aesthetic surgery
In action
See Sara in 60 seconds.
The context
Your patient has already decided how they want to book.
They expect what they get everywhere else: an instant reply. The clinic that answers first keeps the patient.
They message, they don’t call
First contact comes in over WhatsApp or Instagram, almost always outside front-desk hours.
They wait minutes, not hours
If the reply lands the next day, the interest has cooled and the decision is already made.
They book with whoever answers first
They compare a handful of options and book at the clinic that replies soonest.
Meet Sara
11:41 pm an enquiry comes in.
11:43 pm it’s paid and booked.
She works nights, weekends and peak hours. Without adding one more person to the front desk.
- Replies instantly, on WhatsApp and Instagram.
- Explains treatments, prices and real availability.
- Books the appointment and collects the consult fee or deposit.
- Reminds, confirms and reschedules with no one stepping in.
- Wins back patients who haven’t returned in months.
Clínica Aurora online Perfect, here’s the link:
stripe Assessment consult US$ 45 pay.rayhealth.app/c/aurora-4821Marketing
Sara runs your Instagram, too.
She creates your clinic’s posts and answers whoever replies, all the way to booking. Your marketing and your calendar, finally connected.
See how Sara runs your InstagramPosts ready to publish
Sara writes the copy, picks the image and builds the calendar with your clinic’s brand. You just approve.
The post ends in an appointment
Whoever comments or messages a post, Sara answers and books them. Before the interest cools.
You know what worked
Every month, in plain English: which post brought the most enquiries and how much you billed. No spreadsheets.
Clínica Aurora · Aesthetic medicine
Assessment with Dr. Ruiz. Natural results, nothing overdone.
clinicaaurora.com/agenda
DID YOU KNOW? Botox doesn’t freeze your face MYTH vs REALITY “It shows right away” HYALURONIC ACID What to expect in week 1 5 QUESTIONS Before your first assessment AUGUST Assessment with Dr. Ruiz STEP BY STEP What a consult is like HOW LONG? Filler month by month AFTERCARE After a peel 24 appointments
attributed to your posts · last 90 days
From post to appointment, step by step
312 likes
clinicaaurora Lip hyaluronic acid: what to expect in week one ✨
1 · Sara posts
A post from your clinic goes live on Instagram.
208 likes
clinicaaurora Swipe to see the step by step 👉
camifer_ How much is the assessment?
2 · Someone replies
They comment or message, and Sara answers instantly.
176 likes
clinicaaurora We’re messaging you right now 💬
3 · They book and pay
She books the appointment and takes the deposit. Confirmed.
Instagram, the chat and the payment, all in one place. No one else closes that loop.
Spotlight · Sara
Beyond answering and selling, Sara is your secretary.
She manages the entire calendar and notifies every patient. Around the clock.
Tuesday Jul 29
10 appointments · all rescheduled- 09:00 Camila Ferrer Assessment → Thu Jul 31 · 09:00
- 09:45 Martín Ocampo Hyaluronic acid → Thu Jul 31 · 09:45
- 10:30 Lucía Bentancur Botulinum toxin → Thu Jul 31 · 10:30
- 11:15 Rocío Silveira Peeling → Thu Jul 31 · 11:15
- 14:00 Diego Arrieta Mesotherapy → Thu Jul 31 · 14:00
- 14:45 Paula Nogueira Facial cleansing → Thu Jul 31 · 14:45
- 15:30 Ana Cardoso Assessment → Thu Jul 31 · 15:30
- 16:15 Julián Ferrari Hyaluronic acid → Thu Jul 31 · 16:15
- 10 appointments rescheduled
- 10 patients notified
- 0 reception calls
Every enquiry you don’t answer in time books at another clinic.
Payments
Get paid before the appointment.
Three ways to bring money in without anyone chasing it.
US$ 4.860
collected this month
68
deposits & consults
14
gift cards sold
US$ 1.680
in unused gift cards
Recent payments
all by Sara, no front desk- Deposit Camila Ferrer WhatsApp · today 23:43 US$ 45 Paid
- Consult Martín Ocampo Instagram · today 19:12 US$ 45 Paid
- Gift card Julieta Pérez Web · today 17:40 US$ 120 Paid
- Deposit Lucía Bentancur WhatsApp · yesterday 21:05 US$ 60 Paid
- Deposit Rocío Silveira Web · yesterday 18:22 US$ 45 Paid
- Gift card Nicolás Gómez Instagram · yesterday 12:10 US$ 80 Paid
- Deposit Ana Cardoso WhatsApp · 27/7 20:48 US$ 45 Paid
- Consult Diego Arrieta WhatsApp · 27/7 09:31 US$ 45 Paid
- Deposit Paula Nogueira Instagram · 26/7 22:14 US$ 60 Paid
- Gift card Sofía Márquez WhatsApp · 26/7 19:03 US$ 150 Paid
Gift cards
CLÍNICA AURORA
US$ 120
For Julieta
From Camila Ferrer
AURORA-7F2K-9QB
US$ 1.680
collected in advance, still unused
9 of 14
went to people who were not patients
US$ 120
average gift card ticket
0
calls to collect or chase a payment
Online deposit at booking
Commits the appointment and brings cash flow forward. Cuts no-shows from the first month.
Consult paid in advance
The patient pays when they book, not when they arrive. Your time stops being free.
Gift cards
Your patient gifts a treatment to someone who doesn’t know you yet. You get paid today and gain a new patient that cost you no advertising.
See Sara running your clinic, live.
How it works
Connect your Google Calendar and it’s already running.
One click and done
You authorize your Google account and Sara starts reading and writing in the calendar you already use. You migrate nothing.
Sees your real availability
She books only in open slots, blocks instantly, and everything shows up in your team’s calendar. No double bookings.
Your clinical data never comes through here
No medical history or clinical information about your patients is stored. That stays exactly where it is today.
dra.ruiz@clinicaaurora.com
Google Calendar · Sara can read and write in “Office”
Office · Dr. Ruiz
synced 2 seconds ago
09:00
Camila Ferrer · Assessment
10:30
Martín Ocampo · Hyaluronic acid
12:00
Lunch
14:00
Lucía Bentancur · Botox
16:00
Rocío Silveira · Peeling
09:45
Sofía Márquez · Assessment
11:15
Diego Arrieta · Mesotherapy
13:00
SEME Congress
15:00
Ana Cardoso · Cleansing
10:00
Paula Nogueira · Peeling
11:00
Julián Ferrari · Follow-up
Success story
It’s already running in real clinics.
114
conversations handled by Sara, without the front desk touching a thing.
7 of 10
appointments booked by Sara across WhatsApp, Instagram and the web.
APPOINTMENTS BY CHANNEL
- Sara WhatsApp 7 32% 285 US$
- Form Web 6 27% 269 US$
- Sara Website 5 23% 320 US$
- Sara Instagram 4 18% 196 US$
CONVERSATIONS PER WEEK
· 94- Web
- Form Web
Frequently asked questions
Can people tell it’s an AI?
Sara introduces herself naturally and replies in your clinic’s tone. Patients feel they’re talking to someone who knows their stuff, not a bot with buttons.
Does she use my current WhatsApp number?
Sara works over a WhatsApp Business line connected to your clinic. We sort out the number during onboarding; you don’t have to change your personal phone.
Does she replace my front desk?
She frees it from the repetitive part: answering the same questions, confirming appointments, chasing payments. Your team focuses on the patient who’s in the clinic.
Does she touch my medical records?
No. No medical history or clinical information about your patients is stored. That stays exactly where it is today.
What do I need to get started?
Connect your Google Calendar and a WhatsApp line. We handle onboarding with you; you don’t migrate data or switch systems.
The front desk that never closes
Don't let the next 11:41 pm enquiry slip away.
Put Sara to answer, book and collect starting today. Without changing your calendar or how you work.