Answers · Voice calls
The call no one gets to in time, Sara now answers.
Not everyone messages. Many still call, and that call is lost when the front desk is with a patient or after hours. Sara picks up on the first ring, has a real conversation and leaves the appointment booked. The same Sara from the chat, now on the line too.
Sara Hi, I wanted to book an appointment for laser hair removal.
Hi! Happy to help. I have tomorrow at 4:00 pm or Thursday at 11:30 am. Which works best for you?
Thursday at 11:30.
Perfect. I'll hold it for you and send the deposit link over WhatsApp. Is this the same number?
Businesses already working with Sara
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ViaLaser
Laser hair removal
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FaceUp
Facial aesthetics
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DrReyes
Rhinoplasty
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Physiup
Physiotherapy
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Sorace & Mendoza
Plastic & aesthetic surgery
Picks up on the first ring
Never busy, never voicemail, at any hour.
Books within the call
Offers specific times and closes the appointment on the phone.
Moves the deposit to chat
Ends the call and sends the deposit link over WhatsApp.
How Sara does it
A real call, handled end to end.
This is a real call, exactly as Sara handles it. She listens, understands what the patient needs, offers specific times and leaves the appointment booked, without anyone at the front desk picking up the phone.
And when she hangs up, nothing is lost: the conversation lives on in your dashboard, next to WhatsApp and Instagram, with a summary of what was said and the appointment already on the calendar.
Sara Hi, I was calling to ask about a facial cleanse.
Hi! Yes, we do a deep facial cleanse. It takes an hour. Would you like me to find you a time?
Sure, this week if possible.
I have Wednesday at 3:00 pm or Friday at 10:00 am. Does either work?
Friday at 10 is perfect.
Done, booked for Friday at 10:00 am. I'll send the reminder and deposit link over WhatsApp. See you!
From a missed call to a paid appointment.
The phone rings
The patient dials your usual number. If the front desk can't pick up or it's closed, the call goes to Sara without anyone doing a thing.
Sara talks and books
She answers in a natural voice, handles treatment questions, offers times and leaves the appointment booked within the same call.
It all lands in your dashboard
The appointment drops into your Google Calendar, the deposit is collected via the link she sends to chat, and the call summary sits alongside the rest of the conversations.
Never busy
The call that used to be lost now gets answered.
The front desk can't be on the phone and with a patient at the same time. After hours, there's simply no one. Sara answers every call in parallel, on the first ring, with no waiting.
- Answers 24/7, weekends and holidays too
- Handles several calls at the same time
- Zero hold time, zero voicemail
Sara Hi, I wanted to book an appointment for laser hair removal.
Hi! Happy to help. I have tomorrow at 4:00 pm or Thursday at 11:30 am. Which works best for you?
Thursday at 11:30.
Perfect. I'll hold it for you and send the deposit link over WhatsApp. Is this the same number?
Natural voice
She sounds human, not a menu robot.
No "press 1 for scheduling." Sara listens to what the patient says in their own words, understands the context and responds with judgment, in your clinic's tone. The conversation flows like it would with your best receptionist.
- Understands natural language, not commands
- Answers treatment and pricing questions
- Speaks in your clinic's tone and terms
Sara Do you do treatment for spots on the face?
Yes, we have a dermatology consult to assess the spots and define the treatment. Would you like me to book one?
How much is the consult?
The assessment consult is $18,000 and it comes off the price if you go ahead with the treatment. Shall I find you a time?
One thread
The call and the chat, the same conversation.
If the patient called today and messages you on WhatsApp tomorrow, Sara already knows what they talked about. Voice isn't a separate channel: it's the same Sara, with the same history, on the phone and in the chat.
- The call summary lands in the dashboard
- Continues over WhatsApp where the call left off
- One history per patient, not scattered islands
Sara online Let no call to your clinic go unanswered.
How it looks in your dashboard
Every call leaves a record.
In the Chats inbox, calls appear next to WhatsApp and Instagram. At a glance you see who called, what they needed and how it ended, without listening to the whole recording.
Sara answered an incoming call. Logged with the time and duration.
A text summary of what was said, to read in seconds.
The appointment was scheduled within the call, in your Google Calendar.
The patient confirmed and the deposit was collected via the chat link.
Frequently asked questions
Does Sara replace my phone reception?
She complements it. She answers when the front desk is busy, after hours, or when several calls come in at once. Your team stops losing calls and stops interrupting in-person care to pick up the phone.
Do I need to change my phone number?
No. Sara answers on your current number. During onboarding we connect the line so the calls the front desk misses go to Sara, or all of them, whichever you prefer.
Can you tell it's an AI?
Sara speaks in a natural voice and converses with judgment, not a "press 1" menu. She always introduces herself as your clinic's assistant; she never pretends to be a specific person on your team.
Are the call and the WhatsApp the same Sara?
Yes. One brain and one history per patient. If someone calls and then messages you, Sara already has the context of the call. Voice is just another channel, alongside WhatsApp and Instagram.
Does she collect the deposit by phone?
She doesn't ask for card details by voice. She closes the appointment on the call and sends the deposit link to the patient's WhatsApp, which is safer and more convenient. The booking is confirmed once they pay.
What languages does she answer in?
She answers in Spanish, in your clinic's tone and terms. If your clinic sees patients in another language, we set that up during onboarding.
The front desk that never closes
Don't let the next 11:41 pm enquiry slip away.
Put Sara to answer, book and collect starting today. Without changing your calendar or how you work.